Notice of AGM 2019

THE ROYAL YACHT CLUB OF TASMANIA

A.C.N. 009 585 059  A.B.N. 27 009 585 059

PRELIMINARY NOTICE OF 138th ANNUAL GENERAL MEETING

 

Preliminary notice is hereby given that the 138th Annual General Meeting of The Royal Yacht Club of Tasmania will be held at the Clubhouse on Wednesday, 24th day of July Two Thousand and Nineteen at 6.00pm (registrations open at 5:30pm).

 

The business of the meeting shall include:

  • Confirmation of Minutes from the 137th Annual General Meeting held on 19th July 2018
  • Presentation of the Annual Report, Statement of Accounts, Balance Sheet and the Auditors Report
  • Declaration of any ballots for elections
  • Appointment and fixing of remuneration of Auditors
  • Other business

 

Should any Member desire to have any matter included in the Agenda of the Annual General Meeting, the Member shall give written notice thereof to the Company Secretary not less than thirty (30) days prior to the meeting.

 

Nomination of Commodore, Vice Commodore, Rear Commodore and Three (3) Board Members shall be made on the appropriate form that shall be available from the Company Secretary on and after  Wednesday, 5th June 2019.  Such nomination forms shall be lodged with the Company Secretary, together with a passport sized photo, by Noon on Wednesday, 26th June 2019.

 

According to the Club’s constitution to be eligible to vote at the Annual General Meeting you must be a financial member.

 

NOTE: the ballot will close 12 Noon Monday, 22nd July 2019.

 

 

How to Vote: In the event of a ballot being necessary:

 

  • Clubhouse – You may vote at Clubhouse reception during the following times:

Monday

Tuesday Wednesday Thursday Friday
10th July

0930 – 1800

11th July

0930 – 1700

12th July

0930 – 1800

15th July

0930 – 1700

16th July

0930 – 1700

17th July

0930 – 1800

18th July

0930 – 1700

19th July

0930 – 1800

22nd July

0930 – Noon

 

  • Postal Vote – You may apply in writing to the Company Secretary for a Postal Vote. The Company Secretary must receive such vote not later than 12 Noon on Monday, 22nd July 2019.

 

  • Online True Vote – You may vote via the Online True Vote facility. This method will close 12 Noon on Monday, 22nd July 2019.

 

The following Directors are retiring and eligible for re-election:

Commodore Tracy Matthews

Vice Commodore Stephen McCullum

Rear Commodore Richard Bevan

Mr. Geoff Wells

Mr. Ross Mannering

Mr. Michael Cooper

 

Please note: the 138th Annual Report will be available from reception, posted on request and on the RYCT Website prior to the AGM.  www.ryct.org.au 

 

Please note these critical dates

 

9.30am    Wednesday        5th June 2019                     Board Nomination forms available from the Club

Noon        Monday               24th June 2019                   Closing date for receipt of notification of General Business

Noon        Wednesday        26th June 2019                   Board Nominations close

9.30am    Wednesday        10th July 2019                   Voting commences; Clubhouse, Postal Votes & Online facility

Noon        Monday               22nd July 2019                    All voting closes

6.00pm    Wednesday        24th July 2019                    Annual General Meeting

 

Signed,

 

Daryl Potter

COMPANY SECRETARY

21st May 2019