Preliminary Notice of 136th Annual General Meeting

  • May 18, 2017

Preliminary notice is hereby given that the 136th Annual General Meeting of The Royal Yacht Club of Tasmania will be held at the Clubhouse on Wednesday, 19th day of July Two Thousand and Seventeen at 6.00pm.

The business of the meeting shall include:

  • confirmation of Minutes from the 135th Annual General Meeting held on 20th July 2016
  • the presentation of the Annual Report, Statement of Accounts, Balance Sheet and the Auditors Report
  • declaration of any ballots for elections
  • the appointment and fixing of remuneration of Auditors
  • other Business

Should any Member desire to have any matter included in the Agenda of the Annual General Meeting, the Member shall give written notice thereof to the Company Secretary not less than thirty (30) days prior to the meeting.

Nomination of Commodore, Vice Commodore, Rear Commodore and Four (4) Board Members shall be made on the appropriate form, that shall be available from the Company Secretary on and after Monday, Wednesday 31st May 2017.  Such forms shall be lodged with the Company Secretary, together with a passport sized photo, by Noon on Wednesday, 21st June 2017.

According to the Club’s constitution to be eligible to vote you must be a financial member, qualified to vote.

NOTE: the ballot will close 12 Noon Tuesday, 18th July 2017.

How to Vote: In the event of a ballot being necessary:

  • Clubhouse – You may vote at Clubhouse reception during the following times:
Monday  Tuesday Wednesday Thursday Friday
5th July

0930 – 1800

6th July

0930 – 1700

7th July

0930 – 1800

10th July

0930 – 1700

11th July

0930 – 1700

12th July

0930 – 1800

13th July

0930 – 1700

14th July

0930 – 1800

17th July

0930 – 1700

18th July

0930 – 1600

 

  • Postal Vote – You may apply in writing to the Company Secretary for a Postal Vote. The Company Secretary must receive such vote not later than 12 Noon on Tuesday, 18th July 2017.
  • Online True Vote – You may vote via the Online True Vote facility. This method will close 12 Noon on Tuesday, 18th July 2017.

The following Directors are retiring and eligible for re-election:

Commodore Matthew Johnston

Vice Commodore Tracy Matthews

Rear Commodore Claire Cunningham

Gavin Adamson

Richard Bevan

Michael Cooper

Geoff Wells

Please note: that the 136th Annual Report will be available from reception, posted on request and on the RYCT Website prior to the AGM. 

 

Please note these critical dates

9.30am            Wednesday      31st May 2017       Nomination forms available from the Club.

Noon                Wednesday      21st June 2017     Closing date for receipt of notification of General Business

Noon                Wednesday      21st June 2017     Board Nominations close

9.30am            Wednesday      5th July 2017        Voting commences; Clubhouse, Postal Votes & Online facility

Noon                Tuesday,          18th July 2017       All voting closes

6.00pm            Wednesday       19th July 2017     Annual General Meeting

 

Daryl Potter

COMPANY SECRETARY

18th May 2017